Incorporated Societies Update - Only 5 Months Left to Register
14 November 2025
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Circular 25-086 Relevant for Club Committees and Management |
MBIE has released its latest reminder that there is now fewer than five months left to reregister under the Incorporated Societies Act 2022. All societies must complete the reregistration process by 5 April 2026. There will be no extensions.
Even if your club is planning an AGM early in the new year, MBIE's message is clear, start your planning now to ensure there is enough time to update your constitution, hold necessary meeting(s) and complete the reregistration application.
You can find MBIE's guidance on how to get ready to reregister here
What happens if your society fails to reregister?
If your club does not reregister by 5 April 2026, it will cease to exist as an incorporated society. This carries serious consequences:
- You will lose access to your bank accounts, IRD number and legal status.
- You will lose your Club Licence and/or Class 4 Licences that the club holds.
- Your club will no longer have control over its property and assets, in such cases, the Registrar could direct how any property and assets are distributed.
- The club will lose its separate legal identity, meaning officers and members could be held personally liable for any debts or obligations i.e. leases or contracts.
- The club will no longer be able to enter any new contracts in its name.
Drafting a Compliant Constitution
Your clubs constitution is a legal document setting out its purpose, operations and processes. A well-drafted constitution provides clarity, supports good governance and ensures compliance.
The 2022 Act sets out specific requirements for what must be included. Drafting a constitution that meets these requirements is a key part of the reregistration process. It is the club's (societies) responsibility to ensure its constitution meets all legislative requirements.
To help you get it right, we strongly recommend that clubs use:
These tools will help ensure your documents are compliant and aligned with the realities of running a licensed club.
Do you need to hold a Special General Meeting? (or Extraordinary General Meeting)
If your club has already held its AGM for the year but did not approve reregistration or an updated constitution, you will need to hold a SGM or EGM.
When holding your SGM, remember to follow your current rules, including:
- Giving members sufficient notice
- Clearly outlining the decisions to be made
- Ensuring the meeting meets the required quorum
If you have any questions or need support with the reregistration process, please get in touch. Clubs New Zealand is here to help you navigate each step and ensure your club is fully compliant well ahead of the 5 April 2026 deadline.
